As the word has gone hybrid, physical offices have closed, and the family dining room has become business headquarters for many, a virtual office can be a great way to secure your business with a professional mailing address, without the headache and obstacles that are so common with post office boxes. Read on to learn more about what a virtual mailbox is, who should consider using one, and how you can do so at Maven Space.
What is a Virtual Mailbox?
A virtual mailbox is a service that allows you to receive mail and packages at a physical business address rather than at your own home or office. The service provider will then forward, scan, or otherwise provide you access to your mail and packages remotely, typically through a web portal or mobile app. This allows you to manage your mail and packages from anywhere and can be particularly useful for people who travel frequently, work remotely, or have a business that operates exclusively online. Virtual mailbox providers typically offer various services, such as mail and package forwarding, mail scanning, and mail storage. They may also provide virtual street addresses and mail handling.
If you own a small business in Indianapolis, a virtual mailbox can be a valuable tool for several reasons:
- Flexibility. With a virtual mailbox, you can manage your mail and packages from anywhere, at any time. This allows you to run your business remotely or to easily manage your mail while traveling or working from different locations.
- Professional Image. A virtual mailbox service can provide you with a professional street address instead of using a P.O. box or your home address. This can help improve your business’s image and make it appear more established.
- Mail Forwarding and Package Receiving. A virtual mailbox provider can forward your mail and packages to you wherever you are, so you never miss important mail or packages.
- Mail handling. Some virtual mailbox providers also offer services, such as sorting and bundling mail, discarding junk mail, and shredding sensitive documents. This can save you time and help to keep your business organized.
- Privacy. A virtual mailbox service can help protect your privacy, allowing you to separate your personal and business mail and keep your home address private.
- Cost-effectiveness. A virtual mailbox is often cheaper than renting a physical mailbox or office space.
Overall, virtual mailbox service can provide small business owners in Indianapolis with a convenient, cost-effective, and professional way to manage their mail and packages, allowing them to focus on running their businesses.
How much does a virtual mailbox cost?
The cost of a virtual mailbox can vary depending on the provider and the services offered. It’s important to note that prices can vary significantly from provider to provider, so it’s essential to compare the features and pricing of different virtual mailbox providers to find one that best suits your needs and budget.
Maven Space, conveniently located at 433 N. Capitol Avenue in downtown Indianapolis (at the intersection of Capitol and Michigan), offers virtual mail service.
Maven Space offers two virtual mailbox plans:
- The Gold Plan: $29.99 a month or $329.99 a year.
- Allows for up to 125 pieces per month incoming mail, with 20 pages per month for opening and scanning. (Additional add-on services available.)
- The Unlimited Plan: $69.99 a month or $659.99 a year.
- Allows for unlimited incoming mail with 100 pages per month for opening, scanning, and forwarding (each shipping bundle is $5.00.)
How do I Sign up for a Maven Space virtual mailbox?
To sign up for a virtual mailbox, you can follow these steps:
- Choose a plan here.
- Provide a physical address where the provider can send your mail.
- Verify your identity, usually by providing a government-issued I.D., and complete the registration process.
Once your account is set up, you can start receiving mail and manage it through the online portal or mobile app. However, it’s important to note that the process and requirements for signing up for a virtual mailbox may vary depending on the provider. Therefore, read the provider’s terms and conditions before signing up.
Virtual mail service is included with all full-time coworking memberships at Maven Space–a female-forward coworking and event space located in downtown Indianapolis, at the corner of Capitol and Michigan. Co-founded in 2022 by Leslie Bailey, who also owns Indy Maven, the coworking space at Maven Space is a place for entrepreneurs, executives, creatives, dreamers, and doers who crave opportunities to make the connections and find the resources they need to get their big ideas off the ground. It also features a podcast studio available to rent for both members and non-members.
In addition to coworking space, Maven Space offers 8,000 square feet of flexible event space, floor-to-ceiling windows, and affordable on-site parking. It includes a 2335-square foot conference room, fully equipped with AV, several smaller private and semi-private meeting rooms, and open event space that can accommodate mix and mingle groups of up to 300 people. With a full bar and topnotch in-house catering team, Maven Space is one of Circle City’s premiere event destinations, ideal for corporate retreats, weddings and social gatherings.